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Ferret Blog

  1. Ferret is going like a Rocket!

    Ferret is going like a Rocket! We highly recommend Ferret for Accounts Payable Automation

    Commercial Manager at Red Stag Timber

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  2. Ferret Software starts AI research with IBM Watson

    Ferret Software Ltd recently attended IBM’s Artificial Intelligence Watson Summit in New Zealand.

    The challenge of the day was to think differently as we step into this era where Technology meets Humanity.

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  3. List of Ways Ferret Software is being Used

    If you would like more information or a no obligation demo of how Ferret can work for your business, please contact us or phone 0800 FERRET.

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  4. 90 Second Explainer Video - Ferret Approval & Coding Tool (FACT)

    This 90 second explainer video demonstrates how simple it is to increase efficiency in your accounts payable team and start saving valuable time.

    Watch video now - https://www.youtube.com/watch?v=0enVK_hVfU8

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  5. Right Size Right Fit Accounts Payable Automation - Tenon User Video

    This User Video shares the process of moving from a manual AP process to an automated AP process. https://www.youtube.com/watch?v=nJEtWCt3bDs

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  6. Video: 90 Second Overview of Ferret Document Management System

    In this video - see how you can file ALL your information into one simple system with Ferret Software Ltd. https://www.youtube.com/watch?v=oqVGuYC9tCU 

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  7. Ferret Software on YouTube

    Watch new videos on Ferret Software’s YouTube Channel - click here

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  8. User Story - Managing Export Shipping Documentation at Tenon

    Manufacturing Giant Tenon manage over 5000 new Export Shipping Paper Documents each month. They were looking for a way to streamline this business process and found that Ferret Document Management System was a great fit.

    View the video on YouTube - click here

    Read more
  9. Ferret End-of-Year Staff Photo

    Ferret Software Team: Christmas end-of-year staff function held at the Blueberry Café near Cambridge.

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  10. Southern Cross Halved Invoice Processing Time With Ferret Software

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society

    Read more
  11. Manufacturing Giant Tenon Implemented Two Ferret Software Solutions This Year!

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

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  12. What are the benefits of Accounts Payable Automation?

    Below we have categorized and summarized the benefits of Accounts Payable Automation. Whether your company processes 100 or 1000 invoices per month Accounts Payable Automation will benefit your company in many ways.

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  13. What is Accounts Payable Automation?

    When a company receives an Accounts Payable Invoice they must review, receipt, approve, code, and pay the invoice. When a company receives hundreds of invoices per month this becomes less of a repetitive ‘must-do’ task and becomes an opportunity for productivity gains via Accounts Payable Automation.

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  14. TechnologyOne & Ferret - Transforming Accounts Payable With Data Entry Automation

    In this demo video TechnologyOne demonstrate how to automate your Accounts Payable Invoice Processing by using Ferret Software's AP Automation technology integrated with TechnologyOne.

    To view the demo video visit - https://www.youtube.com/watch?v=EkjDZbZRgOA

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  15. New Demo Video - Xero & Ferret Accounts Payable Approvals and Coding System

    New Demo Video - Xero & Ferret Accounts Payable Approvals and Coding System

    This video demonstrates Ferret Accounts Payable Approvals and Coding System with Xero Integration

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  16. Ferret Strategic Planning Day Photo’s

    All staff of Ferret Software gathered at their Hamilton, New Zealand offices on Monday 27th June, 2016 for a Strategic Planning Day.

    Everyone contributed on the vision and future direction of the company, with a great sense of team spirit and lots of fun during the day.

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  17. What are Document Management Systems?

    Document Management Systems have evolved beyond just filing the email, Electronic Document or scanned PDF.  A Document Management System now needs to be tightly integrated with the organisations existing business records, information and processes.

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  18. BaptistCare reaps benefits with TechnologyOne and ScanWatcher

    "With TechnologyOne and ScanWatcher, we’ve reduced time spent processing and retrieving invoices and improved AP efficiency."

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  19. Whittaker’s saves a lot of time in high pressure situations with Ferret

    Our factory generates a lot of paper records every day and traceability is very important to us. Ferret has enabled us to store all our files in a systematic order and we are able to access records whenever we want them.

    Read more
  20. How does version control work?

    A common workplace document management issue is managing many versions of the same document.

    The version control problem can be significant resulting in issues including:

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  21. Australian Firms have Less Paper but new problems

    Paper has reduced in Australian businesses over the past decade. However as you move towards a paper free environment new problems are created as electronic documents must be made secure, accessible, sharable and searchable.

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  22. Accounts Payable Approvals Automation Case Study - Auto.I.T EQUIP & Ferret

    “Ferret AP Approvals System achieved our goal to be as efficient as possible in the Admin area. As Ferret has a sync the two systems are able to talk to each other. If an Auto.I.T EQUIP user is finding they have a bottleneck in their AP process I would recommend that they look at this software”

    Chris Renton – CFO – Webbline Agriculture Ltd.

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  23. SAP BusinessOne - Accounts Payable Invoice Automation

    Evolution Group has partnered with New Zealand Software Company – Ferret Software  to provide SAP Business One users with a variety of options to improve the Accounts Payable Invoice Process.

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  24. Understanding Job and Project Document Management

    Job based companies face a challenge where all of their documents and emails are divided into separate systems i.e. Windows folders, paper files and Outlook/ Outlook folders. This causes issues of lost or misplaced documents or emails, taking too long to review the latest information relating to the job and difficulties sharing information amongst staff. 

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  25. Records Management – FAQ’s from Australian Government Agency Staff

    Australian Government Agencies often ask the Australian Government National Archives questions about record keeping, digitizing paper documents and document archiving software etc. 

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  26. “A Good Solid Document Management System”

    "It's been a great way to store documentation electronically in a systematic and orderly manner. We like the way you can link accounts, input notes and search for clients and documents."

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  27. What is An Electronic Document Management System?

    It is an Electronic System that enables you to view ALL documents and correspondence relating to your record (business process) from ONE place and on ONE screen

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  28. Latest Twitter News for Ferret Document Management System

    Doc management software @FerretSoftware explain how the integration works between WorkflowMax & Ferret on their blog! http://hubs.ly/y0NTTJ0

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  29. Document Management Software Australia

    Ferret Document Management System enables you to view ALL documents and emails relating to your records from ONE screen. This includes Bulk Paper Scanning, Email Filing direct from Outlook, Version Control and more.

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  30. Ferret becomes a WorkflowMax (Xero Practice Manager) Official Add-On

    Ferret Software Ltd. has become an official Add-On to WorkflowMax (Xero Practice Manager) and offers integration between the two systems.

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  31. WorkflowMax with Ferret Document Management System Q/A

    We asked Eleanor Shakeshaft – Director Bain EMA (Western Australia) four questions about how WorkflowMax works with the Ferret Software. 

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  32. Top Document Management Systems in Australia - Ferret receives 4.5 Stars out of 5

    Ferret received a 4.5 stars out of 5 rating and is now listed as a top document management system in Australia. 

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  33. Email and Document Management at Bain & Associates - Western Australia

    “Ferret is the missing link where all emails and documents are stored in one place and it actually doesn’t matter where they are kept.  They can always be found. " 

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  34. ‘Content Search’ – how it changes the way you work

    ‘Content Search’ or ‘Search on Content’ means you can search for content within MS Office documents, emails and pdf’s.

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  35. Accounts Payable Software

    Ferret Accounts Payable Software consists of several business solutions as described below:

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  36. Invoice Management System

    Ferret’s Invoice Management System is used by hundreds of the largest companies to manage invoices.

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  37. China, Malaysia and Singapore Document Management

    Document Management Software in China, Malaysia and Singapore

    Many large and reputable companies in the China, Malaysia and Singapore area use New Zealand based company: Ferret Software Ltd. For Document Management and Accounts Payable Automation.

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  38. Austbrokers Acquire Broker Web Management

    This article announces the news that Austbrokers have acquired Insurance Group - Broker Web Management.

    ‘BrokerWeb Management is a leading broking cluster network, similar to Austbrokers’

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  39. Invoice Scanning

    Invoice Scanning Software gives you the ability to bulk scan your Accounts Payable Invoices and electronically index them in an easy-to-use and efficient way. With our Invoice Scanning Software you will confidently be able to eliminate your paper accounts payable filing system allowing you to find any invoice within a few seconds.

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  40. Review YOUR Information Systems and Processes

    If you would like to review YOUR Information Systems and processes then please contact us for a no obligation demo and/ or discussion.

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  41. Folders VS Ferret

    This question comes up often "what is the difference between organising documents into folders VS Ferret document managment indexing?".

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  42. 25 Ways To Use Ferret Document Management Software

    1. Accounts Payable

    2. Asset Managment

    3. Email Filing

    4. Job Management

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  43. Ferret Planning Session Photo

    Photo taken 11 August, 2014

    This photo was taken during a Software Planning Session at our development offices in Hamilton, New Zealand.

    New and exciting things to come!

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  44. Customs and Excise Act 1996: Electronic Filing of Customs Records

    This legislation stresses the importance for freight agents to maintain a good record/ filing system. This filing system must have the ability to quickly and easily present all documentation and failing to do so can have serious consequences.

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  45. ‘Ferreting’ - New dictionary meaning

    ‘Ferreting’ - refers to the Ferreting/ scurrying behaviour of the ferret animal which resembles people’s behaviour when searching for lost and misplaced documents or e-mails

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  46. Data Governance is a Manager’s Responsibility

    An IT mindset has dominated the way organizations view and manage their data, even as issues of quality and consistency raise their ugly head. One reason for this is that the “Manager” does not want to be involved on an on-going basis.

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  47. How do I file emails in Outlook?

    Standard practice for Outlook users is to create folders and subfolders then drag emails into the relevant folder.

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  48. August 2014 Newsletter

    Click here ot read the August 2014 Newsletter

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  49. Fish & Game: Hunting for Documents and Information

    Over the years different people had built their own document filing systems – “Re-inventing the wheel”, meaning everyone was doing something different.

    We were beginning to run out of space in our paper archive room. It could take days to collate historical data.

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  50. June 2014 Newsletter

    This newsletter covers the following topics:

    Internal Dispute Resolution System
    Brokers Behaving Badly – Article

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  51. New internal disputes resolution system could stem FOS disputes

    A New Zealand software company has designed a new internal dispute resolution system for brokers which could stop disputes reaching the Financial Ombudsman Service, and therefore save them money.

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  52. Dispute Resolution System Using Ferret

    Ferret recently assisted customer (ILG Insurance) to set up Ferret as an Internal Dispute Resolution System.  There is a legal requirement for Insurance and Financial Service Providers to have an Internal Dispute Resolution System.​

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  53. Insurance service firm targeting Australia for growth

    A New-Zealand based document management system, which centralised Austagencies communications, is targeting Australia as a prime area for the growth of its business.

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  54. Austagencies centralize all communications with Ferret Software

    "We recognised the opportunity to deploy a system that allows us to centralise all of our communication and rating notes in a structured and controlled manner that has close integration to our core underwriting platform."

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  55. HHL Group use Ferret to process and file 26,000 paper timesheets per fortnight

    "Our storage costs have reduced dramatically and I no longer am moving countless numbers of archive boxes"

    Read more
  56. Happy client – Ferret team goes above and beyond

    "Probably not PC but here you go”

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  57. Technology One Evolve 2014 Conference

    Many Technology One customers use ScanWatcher specifically for scanning paper AP invoices.  It can be used in conjunction with Auto Invoice Matching in Tech One Financials to fully automate the process of matching incoming invoices to purchase orders.

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  58. Forestry Tasmania reduces costs with ScanWatcher

    "All the information they require supporting a transaction is at their finger tips."

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  59. Benson Insurance Brokers Ltd

    "Our office has been transformed, time use is so much better."

    Read more
  60. Ferret Staff Photo:  2013 Christmas Party

    Photo taken 8-12-2013 at The Woodbox in Mystery Creek, Hamilton, New Zealand

    From left to right – Jouni Karppinen, Tony Hao, Nicholas Stuart, Phil North, Norm Cogdale, Erkka Peltoniemi, Bronson Dredge, Aaron Martin, Andrew Storm, Chelsea North. Missing: Rolando Milian

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  61. Ferret User Tips and Tricks

    We have noticed that many Ferret users are unaware of many of the cool features of Ferret. Reading the User Manual is not very popular smile. So what we are going to do is to send out a monthly Ferret Tips and Tricks email,

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  62. How to Avoid Big Volumes of Unstructured Documents

    When an electronic document, email or a scanned paper file is stored in a Windows folder and not indexed in a meaningful way, the file is considered unstructured.

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  63. Ferret is a Proud Member of Home Care Association of America (HCAOA)

    We provide an electronic document filing solution to Home Care Agencies enabling them to view all documents and correspondence relating to a caregiver or client from one place.

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  64. Storing Telephone Recordings for legal protection

    Ferret Software spoke to customer Hawkes Bay Insurance about recording all telephone calls coming in or out of his office and electronically filing the recordings against the client’s name, within Ferret Document Management System.

     

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  65. Video: Ferret Staff go above and beyond

    Video: Ferret Staff go above and beyond

     

    Ferret Staff have shown their commitment to customers today when returning from a training session in the South Island.

     

    Their plane landed at Wellington Airport with a few bumps on the way in.

     

    Click here to view the video.

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  66. Customer Referral Program - iPad Mini Reward

    Ferret Software Ltd. encourages all customers to participate in its Customer Referral Program. For each “qualified” referral that becomes a customer within one year of the referral date, you will receive an iPad Mini. You can submit as many referrals as you like, each of which qualify to win.

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  67. NEW: Web Based Support for Customers

    Ferret Software's Customer Support Team use a web-based ticketed support system to assist them to track and deliver excellent customer support. Once registered, all you need to do to submit a ticket is email helpdesk@ferretsoftware.co.nz

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  68. Avoiding “Death by email” - Huron Legal

    In this article the Managing Director of Huron Legal discusses email management within Law firms. He highlights the problems attorneys face when relying on their inboxes and identifies the email management features to look for in a Document Management System.

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  69. Secret Ballot: Staff vote Ferret as best thing to happen in 2012

    Each year Matt Jensen Insurance hold a secret ballot where all staff rank the top things that happened during the year. Included in the list are business changes (good or bad) including new innovative products, acquisitions, process improvements and team building exercises.

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  70. Colliers Save Time with Ferret Document Management System

    “Once our staff changed their mind-set and realised that paper was no longer required, the Ferret system become liberating. We just wish we had installed it five years ago!”

    Read more
  71. Ferret Software upgrades ScanWatcher Users to Version 5

    Ferret Software recently began upgrading its hundreds of ScanWatcher users to Version 5. The purpose of the upgrade was to ensure users stay up-to-date with the latest technology while introducing new features to increase the ways ScanWatcher can be used.

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  72. Ferret Receives 100% User Adoption Rate

    Auckland based company, Baileys Insurance, had all 13 staff members up and running on Ferret Document Management System in only one day. The bulk scanning process was described as “a piece of cake” and they have not needed to refer to paper documents since the install.

    Read more
  73. Christchurch Earthquake Effects on Ferret Customer - FMR Risk

    "Having Ferret in place meant the only sleepless nights due to the Christchurch Earthquakes were the Earthquakes themselves and not worrying about accessing client files." Mark O'Donnell, Crombie Lockwood NZ Limited (formerly FMR Risk)

     

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  74. ScanWatcher User Survey Results – Reasons to view an AP Invoice

    The following are the results of a survey conducted with some of our ScanWatcher customers throughout New Zealand, Australia, SE Asia and Europe.

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  75. Increased cost of NZ stamps - Reasons to send invoices as e-mail attachments

    New Zealand Post Group has increased the cost of a standard domestic letter stamp from 60 to 70 cents, starting on July 1, 2012.

     

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  76. How does Ferret Software improve your bottom line?

    Ferret Software spoke to Hurford Parker Insurance in Hastings about how implementing Ferret Document Management System improved their bottom-line. They initially purchased Ferret to improve their overall system and processes and to improve the delivery of insurance broking services to clients but in a addition to this they were very impressed with the savings they achieved.

    Read more


Our Customers

  • Ferret is going like a Rocket!

    Ferret is going like a Rocket! We highly recommend Ferret for Accounts Payable Automation

    Commercial Manager at Red Stag Timber

    Read full case study
  • Waiotahi Contractors

    “I processed 30 Invoices within 5 minutes on my first day using Ferret AP Automation”

    Rochelle – Waiotahi Contractors.

    Read full case study
  • Carr and Haslam Limited

    We are very happy with Ferret, no issues, find everything we want and its easy. We like it, love it and it does a great job.

    Chris Carr

    Read full case study
  • User Story - Managing Export Shipping Documentation at Tenon

    Manufacturing Giant Tenon manage over 5000 new Export Shipping Paper Documents each month. They were looking for a way to streamline this business process and found that Ferret Document Management System was a great fit.

    View the video on YouTube - click here

    Read full case study
  • Southern Cross

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society

    Read full case study
  • Southern Cross

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society

    Read full case study
  • Tenon

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

    Read full case study
  • Tenon

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

    Read full case study
  • Whittaker’s

    Our factory generates a lot of paper records every day and traceability is very important to us. Ferret has enabled us to store all our files in a systematic order and we are able to access records whenever we want them.

    Read full case study
  • WEBBLINE AGRICULTURE LTD

    “Ferret AP Approvals System achieved our goal to be as efficient as possible in the Admin area. As Ferret has a sync the two systems are able to talk to each other. If an Auto.I.T EQUIP user is finding they have a bottleneck in their AP process I would recommend that they look…

    Read full case study
  • John Rae Insurance

    "It's been a great way to store documentation electronically in a systematic and orderly manner. We like the way you can link accounts, input notes and search for clients and documents. "

    Read full case study
  • Bain & Associates

    “Ferret is the missing link where all emails and documents are stored in one place and it actually doesn’t matter where they are kept.  They can always be found."

    Read full case study
  • Fish & Game

    “Ferret totally improved our ability to get our hands on information, saves us a lot of time, and we just love it. It’s easy to operate, Brilliant!"

    Cheryl Mason - Fish & Game Southland

    Read full case study
  • Benson Insurance Brokers Ltd

    "Our office has been transformed, time use is so much better."

    Read full case study
  • Real Landlord Insurance

    As a boutique insurance brokerage, space is limited in our office and having everyone being able to access information became imperative as our team grows. Investing in the Ferret Software has given us a lunch room and so much more…

    Read full case study
  • Secret Ballot: Staff Vote Ferret As Best Thing To Happen In 2012

    Staff unanimously voted the implementation of Ferret Software as the best thing to happen in 2012. Each year Matt Jensen Insurance hold a secret ballot where all staff rank the top things that happened during the year. Included in the list are business changes (good or bad)…

    Read full case study
  • Baileys Insurance

    Auckland based company, Baileys Insurance, had all 13 staff members up and running on Ferret Document Management System in only one day. The bulk scanning process was described as “a piece of cake” and they have not needed to refer to paper documents since the install.… Read full case study

  • Colliers Save Time with Ferret Document Management System

    “Once our staff changed their mind-set and realised that paper was no longer required, the Ferret system become liberating. We just wish we had installed it five years ago!”

    Read full case study
  • Hurford Parker

    Ferret Software spoke to Hurford Parker Insurance in Hastings about how implementing Ferret Document Management System improved their bottom-line. They initially purchased Ferret to improve their overall system and processes and to improve the delivery of insurance broking…

    Read full case study
  • FMR Risk

    The February 2011 Christchurch Earthquake proved to be New Zealand's deadliest peacetime disaster. Ferret Software interviewed insurance broker customer, FMR Risk about the effects of the Earthquakes on their business, and the role of Ferret Document Management Software.

    Read full case study
  • HEB Construction Ltd

    "The invoices are quicker in reaching the Project Mangers. We are able to be aware sooner if an invoice has been charged to the wrong Job. If I need an invoice returned promptly, it is only a matter of contacting the Project Manager and is a lot quicker than having it signed…

    Read full case study
  • Wallace Corporation

    We use ScanWatcher to scan all Accounts Payable invoices and shipping documentation, and link them to our ERP system. Users now get access to these documents electronically and no longer have to search through paper based filing systems meaning they spend less time searching…

    Read full case study
  • ACM Ahlers Insurance Professionals

    "What is most impressive for me in terms of the Ferret software it the ease of coding and storage of documents from the variety of platforms we use. Then of course it is equally important to be able to “find” what you need when you need it. Ferret has over the last few years…

    Read full case study
  • Easdale Surveyors

    "One great feature is the ability to save emails to jobs. E-mail correspondence is huge for each surveying job and with Ferret the organization of these is simple and jobs are separate"

    Read full case study
  • Port of Tauranga

    "We have used Ferret's ScanWatcher software for over 5 years and find it fantastic. It makes the scanning of documentation a breeze and interfaces really easily with our other systems."

    Read full case study
  • Airey Consultants Ltd.

    "All relevant e-mails are now saved to each job or client directly from each staff’s Outlook, along with electronic scans of all paper documents and any other electronic document such as Word, Excel, and PDF. Essentially staff are able to find any document they need, when they…

    Read full case study
  • MOTAT - Ferret AP Approval Case Study

    MOTAT is New Zealand's largest transport, technology and social history museum and process around 600 accounts payable invoices per month. Ferret’s Accounts Payable Approvals System was implemented instantly and fully replaced our invoice tracking process after only one month.…

    Read full case study
  • Star Underwriting Agents

    Star Underwriting Agents is New Zealand’s largest and leading specialist Motorcycle insurance agency, insuring the largest number of motorcycles in New Zealand and continuing to grow. Using Ferret Software as our centralized electronic document archiving system we are able to…

    Read full case study

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